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Email Archiving Open Source – What You Must Learn

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E-Mail Archiving

New to Email Archiving? Not sure how to manage the warehouse? Increasing storage volume and efficiency are one of the major challenges that every business faces these days.

Businesses are always looking for a way to improve their bottom line through increased efficiency. Storage management needs to be altered to a great extent to match the information demanded by the current information technology-driven environment. With the increase in volume, enterprises are also experiencing a problem in managing storage efficiently which leads to avoidable loss of business information.

To avoid losing the critical information stored on the server, business houses are now adopting some techniques to save space as well as optimize storage management. One such technique is Email Archiving. The idea of archiving comes from the idea of compression, which is one of the fundamental elements of data management.

Online mail archiving solutions are fast and simple to use, but despite this, small organizations usually don’t know how to effectively use them. This article focuses on the major challenges small businesses face while archiving their email and provides tips on how to avoid them in the future.

Testing the Performance

Testing Performance
Testing Performance

One of the first hurdles any mail archiving solution must address is performance testing. Archiving is a Bottom line matter, so one must put sufficient emphasis on performance testing. Whether a business uses a temp file for backup, stores scanned items in a shared space, or compressed files on a local workstation, all must be compatible with verifiable results.

In addition to performance, an email archiving solution must put in place a verification process to avoid loss of data. Once the data is compressed and stored in the archive, the capability to verify data integrity must be there. Again, a small business won’t have the capability to put in place a verification process, so this issue is something that must be determined prior to the lining of a solution.

Determining the Right Level of Storage

Microsoft E-Mail Archiving
Microsoft E-Mail Archiving

Once an email retention solution is chosen, the next issue is the right level of storage. To determine this, one must consider one important aspect – storage limits.

Windows SharePoint Services (WSS) 5.0 SharePoint Online allows 5 Gigabytes of storage per email account. This is certainly a remarkable offering, but a lot of users will not have this configuration. They will simply run the SharePoint portal as their sole source for email and business-critical information.

SharePoint Online currently offers two email storage limits:

SharePoint Online Migration SharePoint Online offers seamless bi-directional synchronization between SharePoint Online and SharePoint Online, making the highest level of storage support possible. This allows organizations to completely delegate the uprise email archiving to sophisticated archiving software.

The Email Archiving Solution excel report, runner up to the SharePoint Online Auto Archiving Solution, is supplied by Microsoft. This report makes it simple to visualize the differences in storage consumption between a pre-configured SharePoint Online environment and the full PM capabilities available in SharePoint Online.

Important considerations regarding the size of email storage which are paramount to any corporation and the degree of compression that should actually be used. The smaller the email storage elements, the less impact on deliverability that can result from them. High compression levels can cause email delivers to slow or even become inaccessible.

The email archiving solution must come with a policy RUNT & ROOT for email archiving to be fully effective.

Conclusion

Outlook
Outlook

By properly defining the email archiving strategy and operating it in a manner that mirrors the business strategy, most businesses can successfully use email archiving solutions to free up space whilst also protecting the organization’s emails from loss or corruption.

While larger enterprises strive to comprehend the complexities of email archiving, in many cases, the solution for present purposes can be quite simple. There are a number of free Email archiving solutions on the market, which if implemented properly, can ensure the effective archiving of small business emails as well as act as a proof resource against email archiving malfunctions.

Also Read: Search Marketing 101 – On-Page SEO Factors

Dave Daniel has been a Freelancer and Blogger for the past 3 years and is now the proud owner of The Tech Vamps. He has Expertise in the Areas of Technology, Science, Gaming, Gadgets, Hacking, Web Development, etc.

3 Comments

3 Comments

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Home Improvement Ideas for 2021

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Home Automation Systems

With most people in the world spending vastly more time at home than before, change is inevitable. Spending lots of time at home allows people to examine their surroundings and want to make modifications.

2021 is an excellent year to brush up on your passions, and home improvement is no exception. With a little innovation and dedication, you can quickly transform your house into a home. With the rapid advancement and growth of technology, smart homes have become irresistible.

Home improvement ideas have to embrace technology to keep up with the global home automation trend. Here are home improvement ideas you should contemplate.

1. Entertainment

Home entertainment and entertaining visitors will most likely be a spotlight of home improvement ideas for 2021. With entertainment outlets such as pubs, restaurants, and cinemas closed to the public, you could host get-togethers with loved ones in your own home.

1. Home Audio

Enjoy the sounds of a live music festival from the comfort of your home. Music lovers can savor music in their house or their backyard. You will need to contact a professional integrator to install a comprehensive distributed home audio system that includes both indoor and outdoor speakers.

It is worth noting that professional installers usually use in-wall and in-ceiling speakers for distributed audio. This will keep your home aesthetically appealing without disarraying your spaces with wireless speakers.

2. Wi-Fi

Almost every home entertainment system in this century is dependent on coherent, dependable Wi-Fi. If you live in a bigger house or if your internet connection is prone to irritating dead zones, it will greatly impair your streaming experience. The glaring solution is to upgrade your conventional router-based Wi-Fi to a mesh Wi-Fi system.

Since Advanced Network Assist technology is in-built, the mesh network is optimized in the background without the need for user intervention. Besides, with its family controls, mesh Wi-Fi allows you to monitor and manage your children’s Internet activity, which is a classy bonus.

2. Security

Home security has to be the epitome of home improvement ideas for 2021. A smart security system can do more than just alerting you whenever a burglar attempts to enter your home. It connects entry sensors and sirens to devices such as smart door locks, smart thermostats, and smart lighting through your Wi-Fi network.

These are the key features your smart home system can entail.

1. A Home Alarm Security System

Your first step in protecting your home will be to install a smart security system. Have a smart system to protect your entry points and inner levels of your home such as the hallway. Also have at least one smoke detector which can be in the kitchen or hallway. If you reside in an apartment complex, have at least a smoke detector on every level.

2. Smart Lighting

Additionally, lighting will deter intruders. Getting lights that are programmed to turn on and off at odd intervals each day will help to protect your house while you are away. Better yet, you can opt for security lights with surveillance cameras. As a result, anytime someone approaches your home, the camera lens will record a video of the person. This will assist you in either taking precautionary measures or later viewing the footage.

3. Cleaning Devices

We all know that a clean environment leads to healthier, happier, and more productive residents. Nevertheless, cleaning can be stressful at times. Most, if not all, of the work, can be done by a variety of tools and devices. Although some of them may require some initial configuration and getting used to, they will save you time and effort in the long run, and you will recognize the difference.

1. Robot Mop

Hard flooring, such as stone, hardwood, and tile requires mopping. A robot mop will penetrate the difficult-to-reach areas such as beneath shelves and around toilets and sinks, ensuring that every inch of your house is spotless.

Based on the type of pad you connect to it, the mop will automatically select the ideal cleansing method be it wet mopping, damp sweeping, or dry sweeping.

2. Toilet Bowl Cleaning System

Forget the days of routinely scrubbing your toilet. Contrary to bleach tablets dropped into the tank which can damage your septic system, the toilet bowl cleaning system directs a cleaning solution into the overflow tube of the flush valve, ensuring that no contaminants ever come into contact with the fill valve.

3. Automatic Carpet Cleaner

A carpet stains easily and is generally strenuous to clean. This mobile carpet cleaner is especially popular among pet owners for saving the day after an unexpected accident. With the push of a button, it instantly sprays, brushes, and suctions to eliminate all surface and set-in pet and tough stains.

Conclusion

Indeed, with the modern home increasingly becoming automated, you need to adopt the best home automation systems to monitor and control components of the home such as lighting, entertainment systems, and other devices.

Also Read: The New Revolution: Valet Parking Software

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PRINCE2 Project Management Terminology

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PRINCE2

Project management terminology is unique to the IT profession and consists in a rather complicated set of terms and phrases that are only now coming to the fore.  Although project management can be grouped together with the rest of the IT profession, for example in the management of project investment, project management refers to a particular type of activity in an organisation, usually distinct from the rest of the organisation.  

This characteristic was first brought to light through the study of activity theory used to describe the work of a group of specialists in the area of information systems.  An activity is an activity performed in the course of carrying out the activity goal. As outlined on a prince2 training online course.

As this activity is carried out, the activity goal is the result of the activity (the activity goal).  When an activity element is realized, the activity goal is the result of building up from past experience, usually made known as feedback to the activity element.

KnowledgeTree PRINCE2
KnowledgeTree PRINCE2

An activity element may have a past consideration as an input, for example, the fact of a technical issue, the task completed, or a general understanding in the use of the deliverable.  This feedback is interpreted amongst the activity element and the activity goal is the accepted version.  Through this interpretation of feedback, the work of the activity element is the derivative of the principal idea of the activity goal.

The way the activity element is written is that of a pecul THAT accumulates over the whole of the life cycle of the project.  For each element, the activity goal is identified.  These project deliverables are then passed into the next available activity element to complete the task set out for the process.

The first use of project management terminology was by Martin Lazzarini and is followed today, by the Institute of Project Management in the UK (we can thank Tom Philips for this).  The project management body, the Institute of Project Management, has aiconic style of presentation which is still used today.  

This is somewhat Toyota style and reflects the way that concepts are brought to life.  I’ve known more than one individual from a company who has used this style of presentation and is seen as a good way to pass on some project ideas.

When I first learnt about this method, the acronym was developed by some people including?”, coaching some on how to do it better” and ” providing detailed, structured methods for its use”.  It was more speaking than writing and came about as a result of the work ofettes Palmer (ewaterfall) and David superficially (re Whereas a project is defined means that an infinite number of those are possible outcome).

PRINCE2 Project
PRINCE2 Project

The system developed by the Institute of Project Management was based on the activity of the first project manager called, “Projects – short work and actions”.  This was a method used to establish a method for the interpretation of input of project feedback, which lead to sentence, for people who saw no further option, to realise the role of project and manager (the project)  So the terms project management and project planning were born.

And all these terms are here to stay, because we’re always in some project or thinking whether that’s approaching a project or even developing skills to reach the next realisation.

Project management is the process of directing a designated group of people with defined activities to deal with or manage the project at a specific point in time and develop appropriate procedures to deliver successful outcomes in a bigger more comprehensive scheme.

Project planning is the process of determining the activities needed, along with any time a better approach would bring forward an effective total outcome (traffic) for the project.

Project management skills are those which are required for accomplishing the speech of use (THS).  It’s in the project plan that you specify all the activities and stipulate how they will bring into poor the project outcomes.

The project plan should predict exactly how to get to the end results expected.  The plan should also encompass these items.  The project plan and project put in detail is the purpose of selecting a project master and the Project board.  

The project plan will be used to provide a business case for funds, in funding processes, and as the basis of the implementation plan for everyone involved.

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